Adult Professional/Online Undergraduate Programs
The University of Olivet’s online undergraduate programs serve a diverse community of learners who wish to complete their undergraduate degree online in selected majors. Accelerated study into graduate study in particular areas is available. Students enroll in online courses delivered with attention to relationship-based learning. Students are able to complete their programs through attendance either on a part-time or full-time basis.
Admission, Financial Aid and Charges
Admission
Students interested in The University of Olivet’s online programs are encouraged to apply online using the Working Professionals and Graduate Studies application at www.uolivet.edu. Students must submit an official high school transcript as well as transcripts of coursework completed at other accredited colleges to the Office of Admissions, The University of Olivet, 320 S. Main St., Olivet, MI 49076.
Applications are reviewed by the Director of Adult Professional and Graduate Admissions, and students are notified of their admission status via their online admission status page. Students who meet the general admission requirements may submit unofficial transcripts to be considered for conditional admittance. Students who are conditionally admitted can deposit and register for the online orientation but are still required to submit official transcripts. Upon receiving notice of acceptance for admission to The University of Olivet, a student must confirm his or her intention to enroll by paying a $75 confirmation deposit. This deposit is non-refundable. Students are not fully admitted into the university until receipt of official transcripts.
A student wishing to change their status from that of a residential student to an online student, or vice versa, must reapply to the university.
Readmission
Upon receipt of an application for readmission, the Office of Admissions will seek clearance for readmission from the Office of Academic Affairs and Student Services (including any outstanding balances, financial aid status, and collections). Providing the student is cleared by all areas, the Office of Admissions will notify the student of his or her readmission status.
Financial Aid
Award Package
The University of Olivet will attempt to meet a student’s financial need up to direct cost. A financial aid package will be awarded to all interested students and may include both need-based and merit-based assistance. Students will be notified of aid eligibility in a timely fashion upon receipt of the need analysis document or financial aid application from the student. Requests for any additional materials needed to finalize the financial aid package will be included with the award letter.
It is recommended that all students investigate aid from nontraditional sources including churches, community organizations, local foundations, high schools, businesses and industries.
Eligibility
In order to be eligible to receive federal or state of Michigan financial aid, students must file a Free Application for Federal Student Aid (FAFSA) and comply with all federal, state of Michigan and The University of Olivet regulations and policies affecting financial aid. Students may apply after Oct. 1 each year and all students are encouraged to apply no later than March 1. The FAFSA form can be completed online at www.studentaid.gov.
Undergraduate students must be enrolled for and attend a minimum of six semester hours per semester to receive federal or state financial aid. For purposes of financial aid, “half-time” is defined as being enrolled in at least six semester hours at the end of the drop and add period each semester. “Full-time” is defined as being enrolled in 12 or more semester hours at the end of the drop and add period each semester. In addition, students must not be in default of a Federal Student Loan(s) and must maintain satisfactory academic progress in order to be eligible for financial aid.
Financial aid is offered on the basis of both need and merit. Eligibility for need-based aid is calculated using federal methodology with need being defined as the difference between cost of education and the amount the student and his or her family is expected to pay. Sources of aid include the federal and state governments as well as The University of Olivet. Aid may be awarded as scholarships, grants, loans or a combination of any or all of these. Scholarships and grants are defined as “gift” aid and do not have to be repaid. Loans must be repaid in accordance with program specifications. Work-study awards must be earned. Students must apply for work-study positions and be hired. Students are not automatically awarded an opportunity to work. For detailed policies regarding financial aid eligibility and awards, see Rights and Responsibilities.
Rights and Responsibilities
The University of Olivet reserves the right to change its scholarship and financial aid policies at any time. Written or verbal representations by anyone contradictory to the policies stated in The University of Olivet Academic Catalog are not binding. The university uses uolivet.edu e-mail addresses as the primary communication method with students. Students are expected to check their e-mail on a regular basis for pertinent information. The following paragraphs define the rights assured, and the responsibilities required, of all students applying for and receiving financial aid while attending The University of Olivet. Throughout this document “Internal Aid” refers to funds The University of Olivet provides in the form of grants and scholarships.
Annual Renewal of Financial Aid - Students who wish to qualify for federal and/or state aid, including federal loans, are required to file a Free Application for Federal Student Aid (FAFSA) each year to determine eligibility. The university reserves the right to limit the internal aid awarded to students who do not comply with the March 1 FAFSA deadline. The financial aid package may be adjusted annually based on the renewed FAFSA application.
Document Requirements - Students have the right to reject or accept any financial aid award. Students must electronically accept their financial aid award online at https://my.uolivet.edu/ics. Absolutely no aid will be released to the student’s tuition account until the awards are electronically accepted.
Outside Financial Aid Awards - Any recipient of outside scholarships or grants of $100 or more that are not listed on the financial aid award letter must report the amount and source to Student Services. Adjustments in the aid package will occur only when it is necessary in order to comply with federal and state regulations. Any necessary adjustment to an individual’s award will occur first with the state of Michigan grant and then student loans. Adjustments for adult professional undergraduate degree program students will happen with the state of Michigan grant first and then to student loans.
Tuition Remission - Tuition remission will apply to remaining tuition charges after all other resources (e.g., state and federal grants, scholarships) have been applied.
Sources of Financial Aid
Federal Aid
There are four major federal assistance programs for students: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Federal Work-Study (FWS), and subsidized and unsubsidized Federal Direct Stafford Loans. Eligibility for these programs is determined by a methodology established by the United States Department of Education. In addition, Federal Direct Parent Loan (PLUS) exists for graduate students and parents of dependent students and is not based on need.
- Federal Pell Grant - a maximum award of $7,395 for 2024-25 that does not have to be repaid. Students are notified of eligibility through receipt of the Student Aid Report (SAR).
- Federal Supplemental Educational Opportunity Grant (FSEOG) - additional aid for students who demonstrate exceptional financial need. The maximum award is $4,000 per academic year and, as a grant, it does not have to be repaid. Funds for this program are limited and are only offered to Federal Pell Grant recipients.
- Federal Direct Stafford Loan
- Subsidized - a low interest loan available to students who demonstrate financial need. The interest rate is determined annually by the U.S. Department of Education and is currently 4.99 percent. Interest does not accrue nor does repayment begin until six months after the recipient leaves school or drops below half-time status. Applications are available online by visiting Student Services at www.uolivet.edu.
- Unsubsidized - a low interest loan with a current interest rate of 6.54 percent similar to the Federal Direct Stafford Loan (subsidized). The difference between the loans is interest begins accruing on this unsubsidized loan while the student is still in school and the interest will compound quarterly.
Maximum amounts for Federal subsidized and unsubsidized loans vary by grade level/academic class as follows:
| |
Subsidized |
Unsubsidized |
|
| Freshmen (0-23 semester hours) |
$3,500 |
$2,000 |
|
| Sophomores (24-55 semester hours) |
$4,500 |
$2,000 |
|
| Juniors (56-87 semester hours) |
$5,500 |
$2,000 |
|
| Seniors (88+ semester hours) |
$5,500 |
$2,000 |
|
State Aid
Prospective students from Michigan are eligible to apply for aid from the following state program by filing the Free Application for Federal Student Aid (FAFSA).
State of Michigan Competitive Scholarship/Tuition Grants - an estimated maximum award of $3,000 for 2024-25 awarded by the Michigan Department of Education to Michigan residents who have financial need and are attending or plan to attend a Michigan private college. The University of Olivet must be listed as a first choice on the FAFSA form.
Private Student Loan Options
Private loans are additional loan options beyond scholarships, grants and federal loans. Private loans provide a convenient alternative for many college students. Student Services assists students in finding private loan options. The University of Olivet recommends students research alternative sources of scholarships and grants before pursuing private loan options. Student Services certifies several private loans for students to help meet costs not covered by grants, scholarships and federal loans. A list of private lenders The University of Olivet students have used in the past is available at www.uolivet.edu. This list is for informational purposes only and does not constitute an endorsement or preference by The University of Olivet. Borrowers may choose any lender, including one not included on this list.
Charges
Tuition and Fees
Adult professional undergraduate degree program students pay a special per semester hour rate for these programs. Tuition charges and fees for study at The University of Olivet are listed below.
| Tuition: |
|
| Per semester hour of study |
$410 per semester hour |
| |
|
| Fees: |
|
| Technology Fee |
$115 per term |
Special Fees
The following are special fees currently in effect at The University of Olivet. Additional fees may be added at the discretion of the university.
- Acadeum Administration Fee - $797 per course.
- Confirmation Deposit - payable upon receiving notice of admission, this $75 non-refundable fee confirms a student’s intent to attend The University of Olivet.
- Finance Charge - currently 12 percent (per year) for unpaid tuition and fee balances.
- Late Registration Fee - $75.
- Returned Check Fee - $25 for each occurrence.
- Transcript Fee - no charge for currently enrolled students; $5 per transcript if not currently enrolled.
Late Registration
Current students are required to register online during the designated registration period each semester. Students who fail to register during this period will be assessed a late registration fee. New or returning students who wish to register after the payment due date will not be eligible to register until the following requirements are fulfilled:
- A financial aid file is completed which includes the FAFSA and any required documentation.
- An entrance counseling session is held.
- Any Direct Loan Master Promissory Note is signed.
- Payment in full is made, or acceptable payment arrangement is established.
Payment of Accounts
Students will receive a statement of account at their billing address. Final grades will be withheld until an account is paid in full. A one percent finance charge is assessed each month on an unpaid balance that is 30 days past due. Failure to make payment when due cancels the student’s privilege of attending classes. No diploma, letter of honorable dismissal, or recommendation will be granted to students who have outstanding balances with the university.
Payment Options
The University of Olivet accepts cash, checks, Visa, MasterCard, American Express, Discover and The University of Olivet-approved tuition payment plans. Credit card and e-check payments may be made online at https://my.uolivet.edu/ICS/.
The University of Olivet Payment Plans
The University of Olivet offers installation payment plans for the balance of tuition accounts not covered by financial aid. Please visit the website for terms of the payment plans available. Registration for a payment plan may be done through the online portal at my.uolivet.edu. All payment plans require a $30 activation fee.
Defaulting on Payment Plans - Students and parents or guardians who default on payment plans will not be allowed to re-register in payment plans. Additionally, upon default of a payment plan, students will be removed from classes and full payment for the semester will be due immediately.
Payment of Balances Due After Leaving The University of Olivet
Students who have left The University of Olivet with a balance due on their student account will need to make satisfactory payment arrangements immediately by contacting Student Services to arrange payment. It is the policy of The University of Olivet to refer unpaid balances to a collection agency after 90 days. Certain official records will not be released for students who fail to meet their financial obligations to the university.
Accessing Financial Aid Funds for the Purchase of Textbooks
Student Services has worked with The University of Olivet Bookstore to facilitate the purchase of textbooks online at the beginning of each semester. This process applies only to students who have been awarded financial aid in excess of their charges for the semester, and thus have a balance to be refunded to the student. Eligible students will receive an email from Student Services prior to the beginning of each semester informing them of the amount available. Up to $600 of this balance, depending upon the individual aid award, will be available online through the end of the drop and add period to purchase textbooks. Students should contact Student Services at 269-749-7645 with any questions.
Refund Policy
In order for a student to receive a refund from his or her student account in any semester, all of the following requirements must be met:
- The student’s account must show a credit balance;
- The student must have indicated on his or her award letter that he or she wishes to have his or her credit balance refunded;
- All financial aid requirements must be met;
- If student has been awarded a Pell Grant, the student must have this paperwork on file in Student Services;
- If the student has a Michigan Tuition Grant, a student’s name must appear on the verification roster; and
- Any loan proceeds must be received by The University of Olivet.
The refund process will begin after the drop and add period each semester. Only the Chief Financial Officer of the university is authorized to make adjustments on the refund provisions, and all such requests should be directed to him or her.
Tuition and Fee Adjustment Policy Upon Formal Withdrawal
Upon formal withdrawal from the university prior to the end of a semester, a student may be eligible for a tuition and fee adjustment. The adjustment will be based upon the date on which Student Services is informed in writing of the withdrawal by the student (see Withdraw/Leave of Absence under Academic Procedures).
Academic withdrawal and financial withdrawal are distinct and separate procedures, each with its own policy. For instance, a student withdrawing after the 30th calendar day following the drop and add period may receive a grade of “W” (see Academic Procedures ). However, the student would not receive a tuition and fee adjustment.
The university policy for tuition and fee adjustment for students who financially withdraw is in accordance with federal regulations, and is as follows:
Tuition and Fees - The University of Olivet will adjust tuition and fees on the following basis:
- Prior to the end of drop and add period, the student will receive a full tuition adjustment;
- During the 14 calendar days following the drop and add period, the student will receive a 50 percent tuition adjustment;
- After the 14th calendar day following the drop and add period and up through the 30th calendar day, the student will receive a 25 percent tuition adjustment; and,
- Withdrawal after 30 calendar days following drop and add period results in no tuition adjustment.
Summer Session - No refunds are available for withdrawals from summer session courses once the course(s) formally begin. However, refunds are given for courses canceled by the university after registration only for students who were officially registered for the course.
Financial Aid Adjustment Policy
This policy applies to students who receive financial aid assistance while enrolled at The University of Olivet. The University of Olivet complies with the U.S. Department of Education and Michigan Department of Education regulations regarding refunds of student charges and financial aid. All policies are available at the student’s request in Student Services, Mott 205. Students who drop from full-time to part-time status will have their tuition prorated based on the criteria outlined for an institutional withdrawal. When a student’s enrollment status drops below full time (12 semester hours), it may necessitate a reduction in financial aid.
If a student receiving Title IV (Federal) Financial Aid withdraws from the university, his or her funds must be adjusted in accordance with the policy established by the U.S. Department of Education. This calculation may result in the student owing the university. In the case of a student who has received additional Internal Aid, the tuition and fee adjustment will be an amount not to cause a credit balance on the student account. The adjustment policy is as follows:
The percentage of Federal Financial Aid that has been earned by the student is equal to the percentage of the semester that the student completed as of the withdrawal date. If this date occurs after the completion of 60 percent of the semester, the student is considered to have earned 100 percent of the Federal Financial Aid funds for that semester and no Federal funds must be returned.
- The percentage of unearned Federal Financial Aid must still be returned regardless of whether the student is eligible to receive an adjustment of a portion of university charges (tuition, fees, room or meal plan). The return of Federal Financial Aid funds will be in the following order:
- Federal Unsubsidized Stafford Loan
- Federal Subsidized Stafford Loan
- Federal Direct PLUS (Parent) Loan
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (FSEOG)
- Other federal loan or grant assistance
- In addition to Federal Financial Aid adjustments, the institution will distribute remaining aid back to its source in the following order:
- State aid - in accordance with state regulations
- Private aid
- Internal aid
- The student
The institution will return Internal Aid to its source at the same percentage rate as is used for Federal Financial Aid funds under the Federal policy. However, private aid generally has criteria and guidelines pertaining to withdrawals specific to the funding source and these criteria and guidelines will be honored.
In addition, students will have funds returned to them only if remaining aid and cash payments exceed charges as determined under the Tuition and Fee Adjustment Policy.
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