Residential Undergraduate Program Admissions, Transfer & Financial Information

The University of Olivet’s traditional residential undergraduate programs serve students who arrive at the university immediately out of high school or who transfer to the university with the intent of completing an undergraduate degree after coursework at a community college. Most students in the traditional residential undergraduate programs enroll as full-time students during their course of study.

Admission, Financial Aid and Charges

Admission

Admission from High School

Admission to The University of Olivet is determined after receipt and review of a student’s application for admission, official high school transcript and standardized test scores. The transcript should provide evidence of successful completion of college preparatory coursework. A final transcript will be requested prior to enrollment at The University of Olivet that provides proof of high school graduation.

Students are encouraged to apply online at www.uolivet.edu/apply via Olivet’s online application or via the Common App. In addition to the application for admission, students must submit an official high school transcript to the Office of Admissions, The University of Olivet, 320 S. Main St., Olivet, MI 49076. A copy of SAT or ACT test scores is optional, although students are encouraged to submit test scores if available. Applications are reviewed by Office of Admissions staff, and students are notified of their admission status via letter as well as via their online status page.

Upon receiving notice of acceptance for admission to The University of Olivet, a student must confirm his or her intention to enroll by paying a $150 confirmation deposit. Fifty dollars of this deposit is applied to first semester charges upon matriculation to the university, and $100 covers the cost of registration and orientation. This deposit is non-refundable.

Transfer Students

A student who is currently enrolled or who has earned credits at another institution of higher education prior to applying for admission to The University of Olivet is considered a transfer student. This does not include those students who were dual enrolled during high school, who should complete the standard admission requirements for new, incoming freshmen. Students with previously earned credit who wish to enroll at The University of Olivet should apply online at www.uolivet.edu/apply. Applications are reviewed by the Office of Admissions staff, and students are notified of their admission status via letter as well as via his or her online status page. Prospective transfer students must also provide official transcripts from all accredited institutions attended along with an official copy of their high school transcript. A copy of SAT or ACT test scores is optional, although students are encouraged to submit test scores if available. Admission decisions regarding transfer students will be made by Office of Admissions staff upon review of all required documents (see Acceptance of Credit Earned at Other Institutions  earlier in this catalog).

Readmission

Upon receipt of an application for readmission, the Office of Admissions will seek clearance for readmission from the following departments: Office of Academic Affairs, Office of Student Life (including review of judicial records), and Student Services (including any outstanding balances, financial aid status, collections). Providing the student is cleared by all departments, the Office of Admissions will authorize readmission to the university and will notify the student of his or her readmission status.

Change of Program Modality

Students who desire to change from a residential student status to an online degree completion status (or vice versa) must apply and be approved through the Admissions Office as an online degree completion student. Changes in student status can only occur at the beginning of a semester - no changes will be honored in the middle of a semester.

Online degree completion students are not expected to live on campus as all courses offered to online students are offered online only.  Courses offered on campus, in a residential setting, are not available to online degree completion students.

Students who change from a residential status to an online degree completion status should consult with the financial aid office regarding this type of status change as financial aid packages will need to be adjusted.

Financial Aid

The University of Olivet awards over $20 million annually in grants and scholarships, making higher education accessible for many students.

Financial Aid Packages

Each student receives a personalized financial aid package, which may include:

• Need-Based Aid: Determined by financial circumstances.
• Merit-Based Scholarships: Based on academic or other achievements.
• Federal and State Aid: Including grants, loans, and work-study opportunities.

Students are notified of their aid eligibility upon submission of the FAFSA. Additional required documents will be requested as needed.

Eligibility Requirements

To qualify for financial aid:

• FAFSA Submission: Complete the Free Application for Federal Student Aid (FAFSA) at studentaid.gov after October 1. Early submission by March 1 is encouraged.
• Enrollment Status: Undergraduate students must enroll in at least six semester hours per term to receive federal student loans. Full-time status is 12 or more semester hours.
• Academic Progress: Maintain Satisfactory Academic Progress (SAP) as defined by the university.
• Loan Status: Must not be in default on any federal student loans.

Types of Financial Aid

• Grants and Scholarships: Gift aid that does not require repayment.
• Loans: Borrowed funds that must be repaid with interest.
• Work-Study: Part-time employment opportunities to earn money for educational expenses.

Students are also encouraged to seek additional funding from external sources such as high schools, community organizations, and local businesses.

Institutional Aid Policies

• Internal Aid: The University-provided grants and scholarships are available to degree-seeking students enrolled at least half-time.
• Award Duration: Institutional aid is typically limited to eight semesters.
• Annual Renewal: Students must reapply for financial aid each year by submitting the FAFSA.

Communication

The university communicates important financial aid information primarily through official Olivet email accounts. Students are responsible for regularly checking their email for updates.

Financial Aid Policies at The University of Olivet

Accepting Financial Aid Awards

• Students have the right to accept or decline any financial aid offered.
• To receive funds, students must electronically accept their financial aid awards through the www.my.uolivet.edu. 
• No financial aid will be disbursed to a student’s account until the awards are accepted www.my.uolivet.edu.

Internal Aid Academic Requirements

• Students must maintain a cumulative GPA of 2.0 or higher.
• If a student’s GPA falls below 2.0 at the end of a semester, their internal aid may be reduced by $500 for the following semester.
• Students facing aid reductions can appeal in writing to the Director of Financial Aid, especially in cases of extenuating circumstances.

Reporting External Scholarships and Grants

• Students must report any external scholarships or grants (regardless of the amount) not listed on their financial aid award letter to the Office of Financial Aid.
• Adjustments to the financial aid package may be made to comply with federal and state regulations.
• Adjustments, if necessary, will be applied in the following order:
  1. The University of Olivet Institutional Aid
  2. Student loans
  3. Work-study awards
  4. State of Michigan grants

Tuition Remission Policy

• Tuition remission applies to remaining tuition charges after all other financial resources, such as federal and state grants and scholarships, have been applied.
• This ensures that tuition remission benefits are coordinated with other forms of financial aid.

Federal Financial Aid Eligibility for Additional Academic Pursuits

• Federal financial aid, including loans, is available only until a student completes their first bachelor’s degree.
• Students pursuing minors or dual majors must complete all requirements concurrently with their primary degree to remain eligible for federal aid.
• Post-baccalaureate coursework is not eligible for federal financial aid.
• Students should consult with academic advisors to plan their coursework accordingly and maintain financial aid eligibility.

Sources of Financial Aid

Federal Student Aid Programs (2025-2026)

1. Federal Pell Grant

• Maximum Award: $7,395 for the 2025-2026 academic year.
• Eligibility: Determined by financial need as assessed through the Free Application for Federal Student Aid (FAFSA).
• Repayment: Not required.
• Notification: Students are informed of their eligibility via the Student Aid Report (SAR).

2. Federal Supplemental Educational Opportunity Grant (FSEOG)

• Maximum Award: Up to $4,000 per academic year.
• Eligibility: For students with exceptional financial need, typically Pell Grant recipients.
• Repayment: Not required.
• Availability: Funds are limited and awarded on a first-come, first-served basis.

3. Federal Work-Study (FWS)

• Program: Provides part-time employment opportunities for students with financial need.
• Wages: At least the federal minimum wage.
• Application: Students must proactively seek and secure employment positions.

4. Federal Direct Stafford Loans

Subsidized Loans (Undergraduate Students)

• Interest Rate: 6.39% fixed for loans disbursed between July 1, 2025, and June 30, 2026.
• Eligibility: For undergraduate students with demonstrated financial need.
• Interest Accrual: Interest does not accrue while the student is enrolled at least half-time and during the six-month grace period after leaving school.

Unsubsidized Loans

• Interest Rate:
  • Undergraduate Students: 6.39% fixed for loans disbursed between July 1, 2025, and June 30, 2026.
  • Graduate Students: 7.94% fixed for loans disbursed between July 1, 2025, and June 30, 2026.
• Eligibility: Available to both undergraduate and graduate students; not based on financial need.
• Interest Accrual: Interest accrues during all periods.

Annual Loan Limits:

• Freshmen (0-23 credits): $3,500 subsidized / $2,000 unsubsidized
• Sophomores (24-55 credits): $4,500 subsidized / $2,000 unsubsidized
• Juniors (56-87 credits): $5,500 subsidized / $2,000 unsubsidized
• Seniors (88+ credits): $5,500 subsidized / $2,000 unsubsidized

5. Federal Direct Parent PLUS Loan

• Interest Rate: 8.94% fixed for loans disbursed between July 1, 2025, and June 30, 2026.
• Eligibility: Available to parents of dependent undergraduate students; credit check required.
• Loan Limit: Up to the cost of attendance minus other financial aid received.
• Repayment: Begins 60 days after the loan is fully disbursed, but deferment options are available while the student is enrolled at least half-time.

6. Federal Direct Graduate PLUS Loan

• Interest Rate: 8.94% fixed for loans disbursed between July 1, 2025, and June 30, 2026.
• Eligibility: Available to graduate or professional students; credit check required.
• Loan Limit: Up to the cost of attendance minus other financial aid received.
• Repayment: Begins six months after graduation, withdrawal, or dropping below half-time enrollment; deferment options are available.

Michigan State Financial Aid Programs (2025-2026)

Michigan Competitive Scholarship (MCS)

• Award Amount: Up to $1,500 per academic year, applicable toward tuition and mandatory fees at participating institutions.
• Eligibility:
  • Must be a Michigan resident since July 1 of the previous calendar year.
  • Be a U.S. citizen, permanent resident, or approved refugee.
  • Possess a high school diploma or its recognized equivalent.
  • Demonstrate financial need.
  • Achieve a qualifying SAT score of at least 1200 prior to entering college.
  • Enroll at least half-time in a participating Michigan institution.
• Application: Submit the Free Application for Federal Student Aid (FAFSA) by March 1.
• Participating Institutions: Michigan public degree-granting community colleges, public universities, or private non-profit institutions.
• Note: The University of Olivet must be listed as the first choice on the FAFSA to be considered for this scholarship.

Michigan Achievement Scholarship

• Award Amount:
  • Up to $5,500 per year for students attending a Michigan public university or enrolled in a baccalaureate degree program at a Michigan community college, renewable for up to five years (totaling up to $27,500).
• Eligibility:
  • Graduate from a Michigan high school in 2023 or later with a diploma, certificate of completion, or high school equivalency certificate.
  • Be a Michigan resident since July 1 of the previous calendar year.
  • If a dependent student, the parent must also be a Michigan resident since July 1 of the previous calendar year.
  • Be a U.S. citizen, permanent resident, or approved refugee.
  • Have a Student Aid Index (SAI) of $30,000 or less as determined by the FAFSA.
  • Enroll full-time at an eligible Michigan post-secondary institution within 15 months of high school graduation.
• Application: Complete the FAFSA; no separate application is required.
• Renewal Requirements:
  • Complete the FAFSA annually.
  • Maintain Michigan residency.
  • Have an SAI of $30,000 or less.
  • Maintain Satisfactory Academic Progress (SAP) as defined by the institution.
• Note: The University of Olivet must be listed as the first choice on the FAFSA to be considered for this scholarship.

Children of Veterans Tuition Grant (CVTG)

• Award Amount: Up to $2,800 per academic year for full-time students; $2,100 for three-quarter-time; and $1,400 for half-time enrollment.
• Eligibility:
  • Be between ages 16 and 26.
  • Be the natural or adopted child of a qualifying Michigan veteran who is totally and permanently disabled, missing in action, or deceased due to military service.
  • Be a Michigan resident for at least one year prior to application.
  • Enroll at least half-time in an undergraduate program at a participating Michigan institution.
  • Maintain a minimum cumulative GPA of 2.25 and meet the institution’s Satisfactory Academic Progress (SAP) policy.
  • Not have been convicted of a felony involving assault, physical injury, or death.
• Application: Submit the CVTG application and the FAFSA by July 15, 2025.
• Renewability: Eligible for up to four academic years, with a maximum total award of $11,200.

Michigan Tuition Grant (MTG)

• Award Amount: Up to $3,000 per academic year.
• Eligibility:
  • Be a Michigan resident.
  • Demonstrate financial need.
  • Enroll at least half-time in an undergraduate program at a Michigan non-profit, independent degree-granting college or university.
  • List the institution as the first choice on the FAFSA.
• Application: Submit the FAFSA by July 1, 2025.
• Note: Awards are restricted to tuition and mandatory fees.

Fostering Futures Scholarship (FFS)

• Award Amount: Up to $3,000 per academic year, based on available funding.
• Eligibility:
  • Have been in Michigan foster care on or after age 13.
  • Demonstrate financial need.
  • Enroll at least half-time in an undergraduate program at a participating Michigan degree-granting institution.
  • Meet the institution’s Satisfactory Academic Progress (SAP) policy.
• Application: Complete the FAFSA and the FFS application by the specified deadline.
• Usage: Funds can be applied toward tuition, mandatory fees, books, supplies, and room and board.

Tuition Incentive Program (TIP)

Phase I:

• Coverage: Full tuition and mandatory fees at the in-district rate for associate degree or certificate programs at participating Michigan community colleges.
• Eligibility:
  • Have (or have had) Medicaid coverage for 24 months within a 36-month period between ages 9 and high school graduation.
  • Obtain a high school diploma or equivalent prior to age 20 (or age 21 for Early/Middle College students).
  • Enroll at least half-time at a participating institution within four years of high school completion.
  • Be a Michigan resident since July 1 of the previous calendar year.
  • Meet the institution’s Satisfactory Academic Progress (SAP) policy.

Phase II:

• Coverage: Up to $2,000 total for tuition and mandatory fees at a Michigan degree-granting four-year institution.
• Eligibility:
  • Complete at least 56 transferable semester credits, an associate degree, or a certificate.
  • Begin using Phase II benefits within 30 months of completing Phase I requirements.
• Application: Eligible students are identified by the Michigan Department of Health and Human Services and will receive an acceptance form from the Office of Scholarships and Grants.

Internal Financial Aid at The Univeristy of Olivet (2025-2026)

Merit-Based Scholarships

The University of Olivet recognizes academic excellence by awarding merit scholarships based on high school achievements:

• Board of Trustees Scholarship: $20,000 per year ($80,000 over four years) for students with a GPA of 3.7 or higher.
• Presidential Scholarship: $18,000 per year ($72,000 over four years) for students with a GPA of 3.3 or higher.
• Dean’s Scholarship: $16,000 per year ($64,000 over four years) for students with a GPA of 3.0 or higher.
• Shipherd’s Scholarship: $14,000 per year ($56,000 over four years) for students with a GPA of 2.8 or higher.
• Olivet Award: $12,000 per year ($48,000 over four years) for students with a GPA of 2.5 or lower.

Geographic Scholarships

• New Michigander Award: $5,000 per year (renewable for up to four years) for non-Michigan residents with a minimum GPA of 2.5.
• International Student Scholarship: Awarded to international students based on academic merit and other criteria.

Need-Based Scholarships

The University of Olivet Advantage Scholarship: This scholarship aims to make college more affordable for Michigan students :

• Eligibility: Michigan Achievement Scholarship (MAS) qualified students.
• Benefits:
  1. MAS and Federal Pell Grant Eligible: Receive gift aid covering full tuition and published fees.
  2. MAS Eligible with AGI under $100,000 (Not Pell Eligible): Pay no more than $5,000 in tuition and published fees.
  3. MAS Eligible with AGI over $100,000: Receive at least $20,000 in institutional funds toward tuition and published fees.

Honors Scholarships

• Global Citizen Honors Program Scholarship: Qualified students are invited to participate in the Global Citizens Honors Program and receive a $1,000 academic scholarship. Additionally, a $2,000 scholarship is banked for future study abroad participation.
• Scholar’s Day Scholarship: $1,000 awarded to students who attend Scholar’s Day and meet specified criteria.

Relationship Scholarships

• Alumni Connection Scholarship: $1,000 for students connected to a University of Olivet alumnus or a non-alum Board of Trustee member. The alumnus must complete the Alumni Connection Slate form to document the connection.
• Legacy Scholarship: $2,500 for students with a grandparent, parent, or sibling who graduated from The University of Olivet.
• Sibling Scholarship: $2,000 for students with a sibling enrolled at The University of Olivet during the same academic year.

 Participatory Scholarships

Students must apply, be admitted, and actively participate in the respective program as detailed by the program director. Non-participation may result in loss of the scholarship. Programs include:

• Art
• Band
• Choir
• Gospel Choir
• Bowling
• Esports
• Archery
• Clay Target
• Women’s Leadership Institute

Private Student Loan Options

Private loans are additional options beyond scholarships, grants, and federal loans. The University of Olivet recommends researching alternative sources of scholarships and grants before pursuing private loans. Student Services certifies several private loans to help meet costs not covered by other financial aid. A list of private lenders previously used by students is available at www.uolivet.edu. This list is for informational purposes only and does not constitute an endorsement. Borrowers may choose any lender, including those not on the list.

For additional scholarship opportunities, consider visiting finaid.org and fastweb.com.

Student Financial Aid Rights and Responsibilities

Understanding your rights and responsibilities as a financial aid recipient is essential to managing your educational funding effectively. Below are the key aspects every student should know:

Your Rights as a Financial Aid Recipient

1. Access to Information:

• You have the right to know the types of financial aid available at your school.
• You are entitled to information on how financial aid is distributed, how eligibility is determined, and how and when funds are disbursed.

2. Cost and Financial Aid Breakdown:

• You have the right to understand the school’s cost of attendance (tuition, fees, room and board, etc.) and how your financial aid package covers those costs.

3. Explanation of Awards:

• You can request clarification on how your financial aid package was determined, including the amount and type of aid awarded.

4. Policy Transparency:

• You have the right to be informed about the school’s refund and withdrawal policies and how they may affect your financial aid.

5. Satisfactory Academic Progress (SAP):

• You are entitled to know the school’s SAP policy and how your academic performance impacts your financial aid eligibility.

6. Appeal Process:

• You have the right to appeal financial aid decisions if there are special or unusual circumstances affecting your financial situation.

Your Responsibilities as a Financial Aid Recipient

1. Provide Accurate Information:

• You must complete the FAFSA (Free Application for Federal Student Aid) and other required forms accurately and honestly. Providing false information is a federal offense.

2. Understand Terms and Conditions:

• You are responsible for understanding the terms of all financial aid you accept, including repayment obligations for loans.

3. Use Funds Appropriately:

• Financial aid must be used solely for educational expenses (tuition, fees, housing, books, supplies, and transportation).

4. Maintain Satisfactory Academic Progress (SAP):

• You must meet the school’s SAP requirements to continue receiving financial aid. This includes maintaining a minimum GPA and completing a certain percentage of courses attempted.

5. Report Changes in Circumstances:

• You are responsible for notifying the financial aid office of any changes in your financial situation, enrollment status, or other factors that could affect your aid eligibility.

6. Loan Repayment:

• If you accept federal loans, you must complete the required entrance, exit counseling, and understand your repayment terms.

7. Meet Deadlines:

• You must submit all required documents by the stated deadlines to avoid delays or loss of aid.

8. Renew FAFSA Annually:

• You are responsible for renewing your FAFSA each year to continue receiving financial aid.

9. Respond to Communication:

• You must regularly check your school email and student portal for important financial aid notifications and updates.

Charges

2025-2026 Tuition and Fees

Tuition charges and fees for study at The University of Olivet are listed below. Please note full-time undergraduate study is charged on a block schedule for students who are registered for 12 to 17 semester hours, per semester.

Full-time tuition for the 2025-26 academic year (fall and spring semesters) is $34,686.

All undergraduate students, including part-time and full-time students are charged the fees listed below.

NOTE: Residential undergraduate students may register for classes held online and will be charged the rates listed above.

Room and Board

The University of Olivet charges for housing and meals, also termed room and board, collectively. Residence halls offer lounges, computer labs, study and recreational areas, and laundry facilities. Student rooms are furnished with beds, desks, closets or wardrobes, chairs, and dressers. Students supply their own pillows, bedding, towels, lamps, and other personal items. Meals are served in the Kirk Center Dining Hall on campus. Students are issued student ID cards to use for entrance into the dining hall.

Charges for room and board for 2025-26:

Additional Collegiate Expenses

Students should expect to incur additional expenses for incidentals such as books, supplies, entertainment, travel and living expenses. In addition to the cost of tuition, fees, room and board, students should plan for certain indirect costs estimated below:

Special Fees

The following are special fees currently in effect at The University of Olivet. Additional fees may be added at the discretion of the university.

• Acadeum Administration Fee - $800 per course.
• Audit Fee - $120 per semester hour.
• Confirmation Deposit - payable upon receiving notice of admission, this $150 non-refundable fee confirms a student’s intent to attend The University of Olivet. Upon registration, $50 of the confirmation deposit will be applied toward tuition.
• Cooperative Education and Other Experiential Learning Experiences Fee - cooperative education work experience and other experiential learning experiences are charged at the regular rate of tuition.
• Finance Charge - currently 12 percent (per year) for unpaid tuition and fee balances.
• High School (Dual Enrolled) Students - $110 per semester hour.
• Laboratory Fee - certain courses carry a small lab fee for materials used.
• Late Registration Fee - $75.
• Nursing KAPLAN Course Fee - $50 per semester for Pre-Licensture Nursing Program students
• Nursing Laboratory Fee - $149 per semester for Pre-Licensure Nursing Program students
• Parking Fee - $165 per academic year (no proration).
• Private Music Lesson - instruction fee of $600 per lesson in addition to tuition charges.
• Room Change Fee - $50.
• Returned Check Fee - $25 for each occurrence.
• Transcript Fee - no charge for currently enrolled students; Nominal fee per transcript if not currently enrolled.

Late Registration Fee and Conditions

Current students are required to register online during the designated registration period each semester. Students who fail to register during this period will be assessed a late registration fee. Students who wish to register after the payment due date will not be eligible to register until the following requirements are fulfilled:

• A financial aid file is completed which includes the FAFSA and any required documentation.
• An entrance counseling session is held.
• Any Direct Loan Master Promissory Note is signed.
• Payment in full is made, or acceptable payment arrangement is established.
• Late Registration Form with appropriate signatures is submitted to Student Services.

Tuition Overload Policy

Full-time enrollment is defined as 12-17 semester hours during the fall or spring semesters. When a student registers for credits above 17 semester hours in any given semester, he or she is in an overload status. Students will be assessed additional charges for each semester hour over 17. Payment for overload credits must be paid by the semester payment due date to avoid the student being dropped from classes. Students arriving at an overload status during the drop and add period must be prepared to pay the balance in full or make acceptable payment arrangements by the end of the drop and add period to avoid being dropped from classes.

Payment of Accounts

Approximately a month before the initial tuition bill is due each semester, students will receive a statement of account at their billing address as well as forms to complete, if necessary, including but not limited to outside sources of funding and payment plan options. Please see www.uolivet.edu for specific semester due dates. Students will be dropped from courses in which they have registered if payment is not made by the specified due dates.

Terms of Payment

Payment for the semester is due approximately one month before the beginning of the semester. Any additional charges incurred during the semester must be paid before the student is allowed to register for the subsequent semester. Final grades will be withheld until an account is paid in full. A one percent finance charge is assessed each month on an unpaid balance that is 30 days past due. Failure to make payment when due cancels the student’s privilege of attending classes, and it may also cancel the right to eat in the dining hall and reside in a university residence hall. No diploma, letter of honorable dismissal, or recommendation will be granted to students who have outstanding balances with the university.

Payment Options

The University of Olivet accepts cash, checks, Visa, MasterCard, American Express, Discover and The University of Olivet-approved tuition payment plans. Credit card and e-check payments may be made online at https://my.uolivet.edu/ICS/.

The University of Olivet Payment Plans

The University of Olivet offers installation payment plans for the balance of tuition accounts not covered by financial aid. Please visit the website for terms of the payment plans available. Registration for a payment plan may be done through the online portal at www.uolivet.edu. All payment plans require a $30 activation fee.

Defaulting on Payment Plans - Students and parents or guardians who default on payment plans will not be allowed to re-register in payment plans. Additionally, upon default of a payment plan, students will be removed from classes and full payment for the semester will be due immediately.

Payment of Balances Due After Leaving The University of Olivet

Students who have left The University of Olivet with a balance due on their student account will need to make satisfactory payment arrangements immediately by contacting Student Services to arrange payment. It is the policy of The University of Olivet to refer unpaid balances to a collection agency after 90 days. Certain official records will not be released for students who fail to meet their financial obligations to the university.

International Students

Prospective international students who wish to apply for a Federal I-20 Certificate of Eligibility for Non-Immigrant Student Status and students with immigrant status via issuance of a Federal I-9 are required to prepay all estimated charges pertaining to one full year of study as a prerequisite to formal admittance to the university and again prior to each subsequent year of study. Proof of external scholarship(s), sponsorship(s) or financial aid is required if it is to be considered as part of the annual payment.

Accessing Financial Aid Funds for the Purchase of Textbooks

Student Services has worked with The University of Olivet Bookstore to facilitate the purchase of textbooks at the beginning of each semester. This process applies only to students who have been awarded financial aid in excess of their charges for the semester, and thus have a balance to be refunded to the student. Eligible students will receive an email from Student Services prior to the beginning of each semester informing them of the amount available. Up to $600 of this balance, depending upon the individual aid award, will be available at the Bookstore through the end of the drop and add period to purchase textbooks.

To access these funds students should present their student ID at the Bookstore. The amount of the textbooks purchased will be deducted automatically from the balance in their student account. Students should contact Student Services at 269.749.7645 with any questions.

Guest Student Registration

A student may take course(s) at another institution which may count toward the fulfillment of graduation requirements at The University of Olivet by choosing to complete a guest semester. All students must be enrolled and complete the last 30 semester hours toward their degree at The University of Olivet. Unlike transfer credits, guest semester credits are accepted with letter grades and are calculated into the student’s cumulative grade point average. Applications for a guest semester must be approved by the Office of Academic Affairs and the appropriate academic advisor prior to enrollment at the guest institution. Application forms are available from Student Services and must be submitted before the end of The University of Olivet’s drop and add period. Registration for guest semesters must occur during The University of Olivet’s stated registration periods. Guest registrations will not be processed without proof of enrollment from the other institution.

When registered as a guest student, financial aid is handled through The University of Olivet. The student will be billed the full tuition rate at The University of Olivet. Upon receipt of the detailed billing statement from the guest institution to Student Services, the student’s Olivet account will be reduced by the tuition and course-specific fees the student has paid to the guest institution. The student will be responsible for paying the difference in tuition between the guest institution and The University of Olivet. Regardless of whether or not the course work is completed successfully, the student must fulfill their financial obligations to The University of Olivet.

NOTE: Courses completed at another educational institution cannot be coded as a repeat with an The University of Olivet course.

Refund Policy

In order for a student to receive a refund from his or her student account in any semester, all of the following requirements must be met:

• The student’s account must show a credit balance;
• The student must have indicated on his or her award letter that he or she wishes to have his or her credit balance refunded;
• All financial aid requirements must be met;
• If student has been awarded a Pell Grant, the student must have this paperwork on file in Student Services;
• If the student has a Michigan Tuition Grant, a student’s name must appear on the verification roster; and
• Any loan proceeds must be received by The University of Olivet.

The refund process will begin after the drop and add period each semester. Only the chief financial officer of the university is authorized to make adjustments on the refund provisions, and all such requests should be directed to him or her.

Tuition and Fee Adjustment Policy Upon Formal Withdrawal

Upon formal withdrawal from the university prior to the end of a semester, a student may be eligible for a tuition and fee adjustment. The adjustment will be based upon the date on which Student Services is informed in writing of the withdrawal by the student (see Withdraw/Leave of Absence  under Academic Procedures).

Academic withdrawal and financial withdrawal are distinct and separate procedures, each with its own policy. For instance, a student withdrawing after the 30th calendar day following the drop and add period may receive a grade of “W” (see Academic Procedures ). However, the student would not receive a tuition and fee adjustment.

The university policy for tuition and fee adjustment for students who financially withdraw is in accordance with federal regulations, and is as follows:

Tuition and Fees - The University of Olivet will adjust tuition and fees on the following basis:

• Prior to the end of drop and add period, the student will receive a full tuition adjustment;
• During the 14 calendar days following the drop and add period, the student will receive a 50 percent tuition adjustment;
• After the 14th calendar day following the drop and add period and up through the 30th calendar day, the student will receive a 25 percent tuition adjustment; and,
• Withdrawal after 30 calendar days following drop and add period results in no tuition adjustment.

Meal Plan - Contracts are for the entire academic year and no part of the meal plan charge is refundable during the period of enrollment/semester for which a student has been charged.

Room - Contracts are for the entire academic year and no part of the residence hall or apartment charge is refundable during the period of enrollment/semester for which the student has been charged.

Summer Session - No refunds are available for withdrawals from summer session courses once the student formally registers for the course(s). However, refunds are given for courses canceled by the university after registration only for students who were officially registered for the course at the time of course cancellation.

Financial Aid Adjustment Policy

This policy applies to students who receive financial aid assistance while enrolled at The University of Olivet. The University of Olivet complies with the U.S. Department of Education and Michigan Department of Education regulations regarding refunds of student charges and financial aid. Examples of all policies are available at the student’s request in Student Services, Mott 205. Students who drop from full-time to part-time status will have their tuition prorated based on the criteria outlined for an institutional withdrawal. When a student’s enrollment status drops below full time (12 semester hours), it may necessitate a reduction in financial aid.

If a student receiving Title IV (Federal) Financial Aid withdraws from the university, his or her funds must be adjusted in accordance with the policy established by the U.S. Department of Education. This calculation may result in the student owing money to the university. In the case of a student who has received additional Internal Aid, the tuition and fee adjustment will be an amount that does not cause a credit balance on the student account. The adjustment policy is as follows:

• The percentage of Federal Financial Aid that has been earned by the student is equal to the percentage of the semester that the student completed as of the withdrawal date. If this date occurs after the completion of 60 percent of the semester, the student is considered to have earned 100 percent of the Federal Financial Aid funds for that semester and no Federal funds must be returned.

The percentage of unearned Federal Financial Aid must still be returned regardless of whether the student is eligible to receive an adjustment of a portion of university charges (tuition, fees, room or meal plan). The return of Federal Financial Aid funds will be in the following order:

• Federal Unsubsidized Stafford Loan
• Federal Subsidized Stafford Loan
• Federal Direct PLUS (Parent) Loan
• Federal Pell Grant
• Federal Supplemental Educational Opportunity Grant (FSEOG)
• Other federal loan or grant assistance

In addition to Federal Financial Aid adjustments, the institution will distribute remaining aid back to its source in the following order:

• State aid - in accordance with state regulations
• Private aid
• Internal aid
• The student

The institution will return Internal Aid to its source at the same percentage rate as is used for Federal Financial Aid funds under the Federal policy. However, private aid generally has criteria and guidelines pertaining to withdrawals specific to the funding source and these criteria and guidelines will be honored.

In addition, students will have funds returned to them only if remaining aid and cash payments exceed charges as determined under the Tuition and Fee Adjustment Policy.

Return to Title IV (R2T4) Policy

This policy applies to all students who receive federal financial aid and who withdraw officially or unofficially are administratively withdrawn or drop all classes within a semester or term.

Federal Title IV Aid Covered Under This Policy:

• Federal Pell Grant
• Federal Supplemental Educational Opportunity Grant (FSEOG)
• Federal Direct Subsidized and Unsubsidized Loans
• Federal Direct PLUS Loans (Parent or Graduate)
• TEACH Grant (if applicable)

When R2T4 Applies

A Return to Title IV calculation is required if the student:

• Officially withdrawals from all classes
• Stop attending all courses (unofficial withdrawal)
• Fails all courses in a term (may be treated as an unofficial withdrawal)
• Is dismissed or otherwise administratively withdrawn

Determining Withdrawal Date

• Official Withdrawal: Date student initiates withdrawal with the Registrar.
• Unofficial Withdrawal: Determined using the last date of participation in an academically related activity, or the midpoint of the term if no date is available.

Calculating Earned vs. Unearned Aid

The percentage of aid earned is calculated as follows:

• If the student withdraws before 60% of the term is completed, the unearned portion must be returned to the federal government.
• If the student withdraws after 60%, they are considered to have earned 100% of their Title IV aid.

Return of Unearned Funds

The University is required to return the lesser of:

• The amount of unearned aid, or
• The percentage of institutional charges multiplied by the unearned aid percentage

Funds are returned in the following order:

1. Federal Direct Unsubsidized Loan
2. Federal Direct Subsidized Loan
3. Federal PLUS Loan
4. Federal Pell Grant
5. FSEOG
6. TEACH Grant (if applicable)

Post-Withdrawal Disbursements

If the student qualifies for aid that was earned but not disbursed prior to withdrawal:

• The University will notify the student in writing within 30 days
• Loan disbursements require the student to accept within 14 days
• Grant aid will be disbursed automatically, if eligible

Deadlines and Notifications

• R2T4 calculation must be performed within 30 days of the date the school determined the student withdrew
• Return of funds must occur within 45 days of that determination
• Notification of overpayment is sent within 45 days if required

Student Responsibilities

• Repay any Title IV grant overpayments within 45 days
• Complete loan exit counseling if required
• Remain informed about how withdrawal impacts Satisfactory Academic Progress (SAP) and future aid eligibility
• Settle any remaining institutional balance caused by the return of aid

Appeals and Exceptions

Students may appeal R2T4-related aid reductions under documented extraordinary circumstances. Appeals must be submitted in writing to the Office of Financial Aid.

Housing

Residency and Board Requirement

The University of Olivet believes that the housing component is an integral part of our students’ education. As a residential university, Olivet requires all full-time students to reside in university-approved housing and to participate in a university meal plan for their first four years of enrollment. This will enable students to realize the maximum benefit of proximity to faculty, their fellow students and the offerings of the university. As students interact in these settings, they will learn and grow from the different values, life experiences, classes, activities and ideas that are present in The University of Olivet community. Students living in The University of Olivet residence facilities are required to register for and maintain 12 or more semester hours per semester. A student dropping below 12 semester hours must contact the housing coordinator for permission to remain in campus housing.

When a new student applies and is accepted at The University of Olivet, he or she signs a Housing License Agreement. Returning students are required to submit a signed Housing Contract each academic year. The Housing License Agreement and Housing Contract are for the entire academic year or the remainder of the academic year if a student enters mid-year. The University of Olivet will make every effort to accommodate medical, financial, and mental health concerns. The University of Olivet will also accommodate academic program housing needs if you are out of state for that program.

Returning students who do not register for a room as required during the housing lottery will be charged for room and board.

Full-time students are eligible to live off campus if they meet at least one of the following criteria:

• are married,
• have dependents,
• are at least 23 years of age; or,
• reside in Bellevue, Olivet, Marshall or Charlotte with their parent(s) or legal guardian(s).

Transfer Students

Transfer students who have been living independently, attending a community college and have advanced transfer status (62 credit hours or more) are eligible to live off campus. Students must complete a Commuter Agreement form every academic year.

Students who are eligible to live off campus and commute must complete a Commuter Agreement form every academic year. Contact the housing coordinator with questions regarding housing.

Greek Housing Eligibility

Students desiring to live in a Greek house must complete the Greek Housing Form available in the Housing Office and on my.uolivet.edu. To qualify to live in a Greek society house, a student must meet all of the following eligibility criteria:

Students who are 21 years of age or older or have Junior status:

1. Be an active member of their society; and
2. Have a cumulative GPA of 2.0 or higher at the completion of the prior term.

Students under 21 years of age:

1. Be an active member of their society;
2. Have a cumulative GPA of 2.5 or higher at the completion of the prior term; and,
3. Have no judicial violations 12 months prior to moving into the Greek house. If those 12 months fall after the start of a semester, a student will be eligible the following semester. They also must demonstrate responsible behavior prior to moving into the Greek house.

NOTES:

• The Greek housing eligibility criteria listed above applies to housing requirements only, not society membership requirements.
• If a student falsifies his or her Greek living status or chooses to move out of the Greek house, room and board charges will be added to his or her student account.
• If a student’s cumulative GPA falls below the minimum required or they incur a judicial violation for a serious offense (e.g. sexual assault, alcohol/drug violation, physical abuse or other serious offense), he or she must move out of the Greek house immediately and return to the residence hall dependent upon space availability. The student will also have their account billed the standard room and board rate.
• Privately-owned Greek houses: Members who meet the requirements mid-semester must wait until the following semester to live in a Greek house with permission from the housing coordinator.
• University-owned Greek residential property: Members may move in at any time throughout the academic year with permission from the housing coordinator.

Room Assignments and Contracts

Room assignments are for the full academic year and all residents are required to sign a Housing Contract. Any variance of this policy must have prior approval of the housing coordinator. Room reservation for returning students is held during the spring semester. In order for returning students to participate in room reservation, they must have their account cleared with the business office, have completed a FAFSA for the new upcoming academic year, and be enrolled for classes for the upcoming fall semester. All first-year students are assigned rooms and roommates over the summer, and will be notified of assignment by email.

Personal Property Insurance

Many students and parents find it reassuring to obtain insurance covering the student’s possessions. Such arrangements should be made with private insurance agencies. The university is not responsible for loss, theft or damage to personal possessions.

Housing Options

There are four campus housing options available to students: residence halls, campus apartments, Greek society housing, and a theme house.

Residence Halls

The University of Olivet recognizes the residence halls as living-learning environments. Residence life offers educational and social opportunities that promote personal growth, development, wellness and cultural diversity among residents. The University of Olivet operates three residence halls for students:

• Blair Hall - a men’s residence hall housing students in all classes. Blair was built in 1928 with an addition constructed in 1955. The hall offers mostly double and single occupancy rooms, common bathrooms, lounges and a computer lab.
• Dole Hall - a men’s and women’s residence hall housing students in all classes. Dole was built in 1931. In addition to single, double, triple and quadruple occupancy rooms, the hall offers common bathrooms, lounges, and a computer lab.
• Shipherd Hall - built in 1966, this residence hall houses primarily upper-division men and women. Shipherd is designed as a suite-style dorm, with four students sharing a living space, two bedrooms and a semi-private bath/shower facility. Shipherd is co-educational with common lounges, a computer lab and a recreational area.

Campus Apartments

The University of Olivet offers residency in campus apartments at three locations near campus. Applicants must meet the following criteria for consideration of placement in campus apartments: 30 semester hours earned (priority is given to juniors and seniors) and residency in a residence hall for one academic year. It is preferred that applicants have identified the relevant number of roommates, of the same gender, who meet all requirements prior to applying. An applicant’s judicial record may be reviewed during application. Preference is given to those who have no community standards violations.

Housing contracts for campus apartments are for the entire academic year. Applications are available in the Office of Student Life and on my.uolivet.edu. Costs for campus apartments differ from residence halls (see Charges).

• Gillette Student Village - Located at 604 S. Main Street, residents must have and maintain a cumulative grade point average of 3.0. Must be in good standing with the university without any student code of conduct violations in the last 12 months. Applicants wishing to live at Gillette Student Village must write a 250-word short essay describing how they are a Compact-like citizen of The University of Olivet community. There are nine units with four single rooms in each. All units are fully furnished and have four bedrooms, two full baths and a basement. Amenities for each unit include a dishwasher, microwave, washer and dryer, cable television, and wireless internet access.
• Long Apartments - Located at 312 Yale Street, there are 10 units with a single and double room in each. Residents must have and maintain a cumulative grade point average of 2.5. Must be in good standing with the university. All units are fully furnished and have a full bathroom, living room and kitchen. Coin-operated laundry is available on site as well as cable television and wireless internet access.
• Oak Hill Apartments - Located at 4740, 4744, and 4748 West Butterfield Highway, there are 21 units with a single and double room in each, and three units with double rooms. Residents must have and maintain a cumulative grade point average of 2.5. Must be in the good standing with the university. All units are fully furnished and have a full bathroom, living room and kitchen. Coin-operated laundry is available on site as well as cable television and wireless internet access.

Greek Society Housing

All Greek societies maintain a residence for their members. Students must meet the established criteria to reside in a Greek society house (see Greek Housing Eligibility). The Greek societies of The University of Olivet are:

• Adelphic Alpha Pi – Located across from Shipherd Hall, was founded in 1862 and is open to the men of The University of Olivet. It is the brother organization to Sigma Beta. The fraternity motto is Semper Fidelis, always faithful.
• Alpha Lambda Epsilon - Founded in 1922 as a sorority, Alpha Lambda Epsilon reorganized its membership in 1975 to admit men, thus becoming the first co-educational literary/social society in the nation. The society motto is Bear Well the Torch. Alpha Lambda Epsilon is the cousin organization to Kappa Sigma Alpha.
• Alpha Phi Kappa - Established in 1997 to promote better understanding between cultures and to endorse brotherhood among its membership.
• Alpha Xi Omega “Elite” - Founded as a club by the name of Elite in the 1970s and admitted to the Intersociety Council during the fall 1995 semester, Alpha Xi Omega works to create a better understanding among all students at Olivet in the areas of diversity and multicultural awareness. They are the brother organization to Nu Gamma Xi.
• Eta Psi Kappa - Established in 2001 to promote unity of all women on campus, their motto is The Righteous Endure tile Judgment.
• Kappa Sigma Alpha – Founded in 1922, Kappa Sigma Alpha is the cousin organization to Alpha Lambda Epsilon. The fraternity motto is Wisdom Conquers All.
• Mu Omega Pi - Established in 2001 to assist young men in growth and development through leadership, brotherhood and spirituality, their motto is Upholding the Standard of Perfection.
• Nu Gamma Xi - A sorority founded in 1997 by 12 women, they are the sisters of Alpha Xi Omega. Their purpose is to promote unity, sisterhood and high academic standards among women with similar interests.
• Phi Alpha Pi – Located across from Blair Hall and founded in 1847, it is the oldest society on campus. In 1861 Phi Alpha Pi, the brother organization to Soronian, became a literary society. The fraternity motto is Progress, Truth and Friendship.
• Sigma Beta – A literary sorority founded in 1907 by three The University of Olivet women, their house, located across from Blair Hall, was completed in 1963. Sigma Beta is the sister society to Adelphic Alpha Pi. Their motto is Friends of the Best.
• Soronian (Iota Kappa Omicron) – The sister organization to Phi Alpha Pi, it is the oldest collegiate sorority in the continental United States. The sorority motto is Strong in Love, Firm in Right.

Theme House

Selection of residents for theme houses is based on criteria such as cumulative grade point average, personal interviews, theme house specific requirements, and other specific criteria determined by the Housing Office. Currently one theme house is in operation.

• 510 Shipherd - The primary goal of this house, located at 510 Shipherd Street, is to offer housing for male honors students who strive for success in their academic coursework. The house offers residential space for six men. Residents must have and maintain a cumulative grade point average of 3.0 with no judicial record.